Abernethy Memorial United Methodist Church
Board of Trustees Meeting Minutes
The following is an account of the minutes taken at the Board of Trustees Meeting held on Tuesday, September 6, 2011 at 6:30 P.M.
The following members were present:
Debbie Richard-Recording Secretary
Pastor Jim Church
Johnny Secrest-Vice Chairperson
Call to order by Fred Miller-Chairperson. Pastor Jim Church held a prayer to open the Board of Trustees Meeting. Minutes were read.
Updating landscaping and janitorial contracts:
Fred Miller will update the annual contract for landscaping to include leaf removal. He will then turn over to Susan and she will send out spec and letters to vendors located in Newton and Conover to cut down on volume of bidders.
The light has not been repaired at the end of the Family Life Center by Bruce Loyer at this time due to time restraints.
The entrance ramp repair has not been completed ask Johnnie Secrest to follow thru with this with John Bisch who had quoted a price of $300.
Fire Marshal’s inspection and related repairs:
There were a number of issues to include exit lights, emergency lights. Bruce Loyer made all repairs except for an overhead light that is located as you go into the choir area.
Storage for backpack program:
In looking for storage in the room to the left of the stage in the cafeteria of the CDC Michael Houser found an assortment of surplus items the church did not take when the new part was completed. Gordon Hall made a motion that these surplus items be offered to the congregation with a time line. If no one in the church wants these items an offer would be made to another church, and if another church does not want these items they will be offered to a nonprofit organization. Jerry Lamb seconds the motion. There are also two surplus pianos. Christel Murray made a motion to offer the pianos to the congregation and if no one is interested to offer the pianos to another church. Terry Shull seconds the motion.
Owen Williams will begin his eagle project this fall which will include a bench area and honorary plaque for Dave Glover.
Fred Miller discussed an educational community garden using the lower space in the church property for the day care. This will teach children how to garden and more importantly this will be utilized as an Outreach for the church. The cooperative extension will work with the children per Fred Miller. The board gave their approval for development and proposal.
The water meter on the side parking lot leaked out approximately $800 of water. A letter was sent to the City of Newton requesting we not be charged for the sewer part of the bill. The City of Newton came out and stated the problem with the leak was our responsibility. Problem was fixed in a couple of hours after plumber came out. Problem was waiting on the city to come out.
Ladies bathroom in educational building needs a plunger.
Identify needed projects :
Safe Sanctuary related items at a cost of approximately $1000. This would include a wall mount TV/DVD in the nursery, a camera outside the nursery to view every space inside the nursery, camera in the sanctuary to view services while keeping the nursery, a motion activated surveillance camera at the children’s church, closures for door in educational building, first aid kit in educational building near children’s church, a window in the Pastor’s door, fix electrical outlet in Cindy’s classroom. Fred Miller has a Sony recorder he will donate.
Wall leaks in the NA and AA classroom in the Educational building.
Paving parking lot to include lines and paving the parsonage.
Repair wall in Family Life Center talk to Jerry Pope about any digging
Roofing issues in the Parlor and Educational Building
Painting and replacing windows
Signage on Hwy 16 and other end
Remodel bathrooms in the Sanctuary
Replace the sound system in the Sanctuary
The Board of Trustees meeting was adjourned approximately 8:00 p.m. The next meeting will be held on Monday, October 24, 2011 at 6:30 p.m.