Board of Trustees Meeting March Minutes

Abernethy Memorial United Methodist Church

Board of Trustees Meeting Minutes

 

The following is an account of the minutes taken at the Board of Trustees Meeting held on March 28, 2011 at 6:30 P.M.

The following members were present:

Fred Miller- Chairperson

Johnny Secrest-Vice Chairperson

Debbie Richard-Recording Secretary

Jerry Lamb

Gordon Hall

Brian Woody

Bruce Loyer

Christel Murray

Absent:

Jim Church

Doug Fraley

Anita Creekmore

Terry Shull

Elaine Millsaps

Call to order by Fred Miller-Chairperson. Jerry Lamb held a prayer to open the Board of Trustees meeting. Minutes were read.

Old Business:

 

v  Snow removal contract was awarded to Tom McLaughlin. Fred Miller will send out letters to inform of upcoming contract renewal for landscaping will send to companies on the pesticide list.

v  Will request Susan to pull the insurance information so it can be reviewed Committee consisting of Fred Miller, Johnny Secrest, Bruce Loyer and Pastor Jim will review during the meal on Wednesday night at Abernethy.

v  Repair of light at Family Life Center. Bruce Loyer will replace first available day and weather permitting.

v  Work day accomplishments were focused on outside activities such as mulching, trimming shrubs, cleaning courtyard area, yard debris from fallen tree, and planting two dogwood trees.  

v  Larry Millsaps volunteered to take care of church van maintenance. Board voted unanimously for this.

v  Max Watson took the old refrigerator that he had bid on.

 v  Leaking “trap” in Men’s bathroom on the second floor of educational building was fixed.

v  Joel Herman and Max Watson volunteered to paint Fellowship Hall and Sanctuary doors.    

v  Cleaning contract was prepared by Christel Murray. Board members will review and email changes and suggestions to Christel.

New Business

 

v  Need to do inside cleaning activities. Suggested adopt a spot signup. Will email Melissa Sigmon for UMW to choose target areas of what needs to be done.

v  Need to contact CDC in advance if repairmen are coming in to work. Contact people are Fred Miller, Jerry Lamb, and Bruce Loyer.

v  Repairs on ramp discussed. Received one bid from John Bisch. Christel Murray will get info on high school masonry class to make repair

v  Board of Trustees Meeting was adjourned at 7:30 p.m.

v  Next meeting of Board of Trustees scheduled on Monday, April 25, 2011 at 6:30 p.m.

Board of Trustees Minutes February 28, 2011

Abernethy Memorial United Methodist Church

Board of Trustees Meeting Minutes

 

The following is an account of the minutes taken at the Board of Trustees Meeting held on February 28, 2011 at 6:30 P.M.

The following members were present:

Fred Miller- Chairperson

Johnny Secrest-Vice Chairperson

Debbie Richard-Recording Secretary

Pastor Jim Church

Jerry Lamb

Gordon Hall

Brian Woody

Bruce Loyer

Christel Murray

Elaine Millsaps

Absent:

Doug Fraley

Anita Creekmore

Terry Shull

Call to order by Fred Miller-Chairperson. Pastor Jim held a prayer to open the Board of Trustees meeting. Minutes were read. Report from Finance Committee (Johnny Secrest). Cut costs where possible. Examples: cut postage costs by utilizing emails, phone trees, etc.  Accept bids on grounds upkeep and on janitorial services to possibly cut costs while maintaining quality services provided by vendors.

Old Business:

 

v  Snow removal contract

Motion from Johnny Secrest to get Tom McLaughlin for snow removal at $35.00 per hour as he seemed to be the most cost effective choice. Motion was seconded and unanimously approved.

v  Updating other contracts: landscaping and janitorial. Bruce Loyer made a motion to update contracts the motion was seconded and was unanimously approved.

v  Christel Murray is going to work on a cleaning contract.

v  Insurance coverage reviewed. A small committee was formed with Pastor Jim, Johnny, Fred, and Bruce to review coverage of insurance.

v  No current issues with water drainage problem in courtyard area.

v  Ceiling leak in parlor (Johnny Secrest replaced)

v  Lights were replaced Bruce Loyer will replace light on 16 with photocell.

v  No copper gutters were replaced with aluminum gutters years ago.

v  Fred Miller will provide replacement for dogwood tree.

v  Gordon Hall cleaned up tree that had fallen and was indeed on church property.

v  Work day scheduled for Methodist Men on March 26, 2011

New Business

v  Eric Williams relinquished maintenance of vans will use Redline possible takeover by Terry Shull

v  Bid for old refrigerator by Max Watson. Gordon Hall made a motion. The motion was seconded and was unanimously approved

v  Leaking trap in Men’s bathroom – 2nd floor of Educational Building

v  Painting of old Fellowship Hall and Sanctuary doors (replace weather stripping)

v  Hang the plaque for Church Lay Person of the year. Motion by Elaine Millsaps. Johnny Secrest seconds the motion and was unanimously approved

v  Bathroom beside kitchen water was running. Need to get fixed

Board of Trustees Meeting was adjourned at 7:30 p.m.

Next meeting of Board of Trustees scheduled on Monday, March 28, 2011 at 6:30 p.m.

Board of Trustees Minutes

Abernethy Memorial United Methodist Church

Board of Trustees Meeting Minutes

 

The following is an account of the minutes taken at the Board of Trustees Meeting held on January 24, 2011 at 6:30 P.M.

The following members were present:

Fred Miller- Chairperson

Johnny Secrest-Vice Chairperson

Debbie Richard-Recording Secretary

Pastor Jim Church

Jerry Lamb

Gordon Hall

Terry Shull

Brian Woody

Bruce Loyer

Absent:

Doug Fraley

Anita Creekmore

Christel Murray

Elaine Millsaps

Pastor Jim held a prayer to open the Board of Trustees Meeting. Fred Miller was unanimously elected Chairperson, Johnny Secrest as Vice Chairperson, and Debbie Richard re elected as Recording Secretary. Fred Miller, Chairperson read the Book of Discipline of the Board of Trustees as they shall have the supervision, oversight, and care of all real property owned by the local church and of all property and equipment acquired directly by the local church. The board of trustees is encouraged to invest in institutions, companies, corporations, or funds that make a positive contribution toward the realization of the goals outlined in the Social Principles of our Church. The board of trustees shall review annually the adequacy of the property, liability, and crime insurance coverage on church-owned property, buildings, and equipment. Debbie Richard, Recording Secretary read the old business from the last meeting of The Board of Trustees. This meeting was held January 19, 2010.

 Old Business:  

v  Wall in Family Life that leaks has an estimated cost of $15,000 there are no funds available project is on hold at this time.

v  Snow Contract; Lemmie’s availability is limited.

v  Cleaning contract not signed.

v  Cost of light bulbs checked purchased at Lowes. 

 New Business

v  The board of trustees shall review annually the adequacy of the property, liability, and insurance coverage. Estimated value of property six million dollars.

v  Fred Miller, Chairperson will measure parking lots for snow removal. Bids will be obtained by Brian Woody, Gordon Hall, and any member who has knowledge of someone who removes snow. Removal to include steps and sidewalks. Will be an outside vendor.

v   Motion by Gordon Hall to get a signed contract for snow removal. Johnny Secrest seconds the   motion. Motion unanimously passed.

v  Will obtain a signed contract by the cleaning service.

v  Discussion to review contracts on a regular basis rotating yearly with lawn care, cleaning service, and snow removal.  

v  Motion by Gordon Hall to review contracts on a regular basis rotating yearly with lawn care, cleaning, and snow removal. Johnny Secrest seconds the motion. Motion unanimously passed.

v  Water problem; drain is not sufficient between the education building and the sanctuary; water gets in the classroom.

v  Ceiling leak in parlor; Johnny Secrest, Vice Chairperson will replace ceiling tile to see if it leaks anymore.

v  Old fellowship hall needs painting; paint is flaking; Pastor Jim will check with Jamie on painting this.

v  Roof on educational building leaks at both ends; Need to get estimates to give to the Administrative Counsel.

v  Old parking lot needs to be paved.

v  Light at sign is burnt out; Bruce Loyer will replace as you can’t see the sign on Hwy 16. Light downstairs burnt out also light in stairwell Brue Loyer will replace these light bulbs also.

v  Not in best interest of the church to purchase any of the three houses available for sale.

v  Copper gutter removal discussed unsure whether gutters are copper are not need to find out.

v  Replace Dogwood tree in front of Sanctuary as limb broke off and is an eyesore. Fred Miller, Chairperson will bring in pictures of different trees for replacement.

v  Maple tree needs to be taken down has grown too large; will check with the Methodist ladies as they purchased tree.

v  Discussion on a work day for the Methodist Men to replace mulch, etc. Will take place sometime in March. 

v  Meeting on Monday, February 28, 2011, at 6:30 pm of Board of Trustees scheduled.

 Board of Trustees Meeting was adjourned at 8:00 p.m.